Payroll Specialist

n alignment with Gift of Life Michigan’s core purpose and core values, the Payroll Specialist is responsible for processing all aspects of payroll, ensuring timely, accurate and compliant pay practices. In addition, the individual in this role will lead various monthly finance functions, including month end reconciliation and support documentation for assigned general ledger accounts.

Duties & Responsibilities

The following job duties and responsibilities are stated in broad terms and not intended to be inclusive.  Those in bold are essential duties of the position:

• Review all time sheets and make payroll related personnel changes in payroll software.
• Enter and submit payroll to an outside vendor on a biweekly basis.
• Supports and processes all additional bonuses and extra payouts happening outside of normal pay schedules.
• Disburse payroll checks on a biweekly basis and submit, in a timely fashion, all employee withholdings including friend of the court, TDA loan payments, garnishments, TDA withdrawals, etc.
• Audit and coding of employee expense reports for accuracy, policy compliance, support documentation and duplication.  Prepare the file from the electronic software system for upload to the financial software by the payables coordinator.
• Schedules for cost report, income tax returns, and other external or internal reports as assigned by the Finance Manager or Director, Finance.
• Reconcile and audit monthly paid time off accruals for the timekeeping and payroll systems for all eligible employees.
• Prepare incentive compensation schedules as needed.
• Responsible for accurately reconciling monthly financial activities and accounts for financial statement preparation, as assigned.
• Act as liaison between the Finance and Human Resources department to ensure accurate leave of absence processing, department of labor, and benefit eligibility.
• Reconcile employee benefit bills to the payroll reports/elections.
• Primary finance contact for payroll-related audit documentation for annual financial audit, annual employee benefit audit, periodic CMS audits, workers compensation audits, as well as any other audits that may arise.
• Back up to accounts receivable and accounts payable staff when necessary.
• Conduct all financial training for employees and leadership team as it relates to expense report and timekeeping.
• Review and assist in updating expense report and payroll related policies as needed. Be the point of contact/lead for system maintenance and programming for the electronic expense and payroll systems.
• Perform other duties as assigned.

Education and/or Experience

Required

• Associate’s degree in accounting or an equivalent combination of education and experience
• Five or more years of experience processing payroll, employee reimbursement, and/or benefits.

Preferred

• Bachelor’s degree in accounting or related field or an equivalent combination of education and experience
• Prior experience in a healthcare organization, transplant center, or organ/tissue procurement organization

Knowledge, Skills, and Abilities (KSA)

• Written and verbal fluency in English.
• Ability to exercise initiative, critical thinking, and problem-solving.
• Proficiency with Microsoft Office programs, including Outlook and Teams and other technology systems used in business operations.
• Ability to understand and calculate numerous mathematical and statistical formulas.
• Strong organizational skills and ability to manage multiple and competing priorities.
• Demonstrate attention to detail.
  
   

Organizational Culture Expectations

• Demonstrate the competencies of Professional, Determined and Compassionate.
• Maintain a motivated and positive attitude.
• Support an inclusive work environment.
• Ability to successfully collaborate and work as a member of an interdisciplinary team.
• Actively seek improvements.
• Always maintain a safe working environment and use of Universal Precautions.
• Maintain appropriate level of confidentiality in all areas dealing with sensitive, protected, and confidential information.

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