Preschool Administrative Manager
Job Summary: The Preschool Administrative Manager is responsible for working collaboratively with the Preschool Manager and Case Managers to ensure all children receiving services through the CPSE Department receive high quality services which meet all state, County, and federal expectations.
Essential Duties and Responsibilities:
- Conduct quality assurance responsibilities including, but not limited to, internal case audits, parent surveys and review of concerns regarding cases.
- Working closely with supervisors in the field to ensure all paperwork is processed in a timely manner.
- Conduct data entry responsibilities as needed
- Review and analyze available reports regarding the consistent provision of services and report regularly to the Program Director and the Director of Finance.
- Work with the Accounting Department to provide the necessary data to complete the CFR
- Conduct regular monitoring of therapist productivity to ensure approved services are provided consistently and communicate any identified concerns to the appropriate IEP Manager or Case Manager.
- Troubleshoot any issues that may arise throughout the life of a case.
- Remain current and ensure all cases meet state and county regulations
- Provide any needed coverage or assistance to the CPSE Department as needed
- Other duties as assigned by Director
Our Mission: We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance. It is the reason we will succeed together.
Qualifications and Other Requirements:
- Bachelor's degree in a related field or equivalent work experience
- Minimum of 4 years of office experience
- Strong Excel, Word, PowerPoint, and Outlook skills required
- Excellent written, verbal, and presentation skills required
- Excellent demonstrated follow-up skills & attention to detail
- Ability to work both independently and as a team member
- Strong relationship building skills-must be able to communicate effectively to all levels of staff
- Demonstrated adaptability and ability to manage change
- Must be resilient.
- Possesses a positive, can-do, flexible persona always
Physical Requirements
- Must be able to travel to and from assigned work events including but not limited to driving a personal vehicle, walking, and/or use of public transportation such as a bus or train.
- Occasionally ascends/descends stairs going to, while at, or leaving work location or facilities traveled to for work events.
- Occasionally moving and/or lifting objects at work weighing up to 20 pounds such as files or copy paper.
- Must be able to remain in a stationary position for prolonged periods of time up to 90% of the workday working on a computer/electronic device.
- The ability to observe details at close range (within a few feet of the observer).
- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
Benefits Include:
- Comprehensive medical, dental, and vision coverage, and 401 with employer match
- Short- and long-term disability coverage as well as life, flex spending, and commuter benefits
- Paid time off, sick time, and holiday pay
- Various Employee Discounts on Entertainment and Equipment
- Educational reimbursement and referral bonuses
- Structured initial training
- Monthly administrative events and so much more!
Compensation: Full-time $65k based on experience, overtime required as needed
Hours: Monday -Friday 8:30am-5:00pm. Must be available to come in early and/or stay late as needed.