Contracts & Royalties Assistant
Candlewick Press, a leading publisher of books for children located in Somerville, MA seeks a Contracts and Royalties Assistant to join our talented team. This role will be responsible for a variety of administrative tasks to support the Contracts and Royalties team.
Responsibilities will include but not be limited to the following:
- Draft flat fee contracts for jacket illustrations, translations, consultant/sensitivity reads, teachers guides
- Send advance and subsidiary rights payments to authors, illustrators, and agents
- With the VP, Contracts, Rights & Royalties, review and reconcile the semi-annual royalties, including reconciling sales data, reviewing statements, and mailings
- Research and grant free of charge permissions in response to requests from Candlewick’s Marketing department and the general public
- When needed, contact authors, illustrators, and agents for missing tax forms, uncashed royalty checks etc.
- Research and gather materials for semi-annual in-house audit in coordination with VP, CR&R and Finance
- Send complimentary copies of proprietary editions to authors, illustrators, and agents
- Become familiar with CP author/illustrator head contracts and the company’s database system, Biblio
- Research contractual rights on an as-needed basis
- Prepare monthly New Authors/Illustrators report
- File departmental documents
Required Skills and Experience:
The ideal candidate will have a friendly, professional, and poised demeanor and will possess the ability to: perform efficiently under pressure; work both independently and as part of a team to complete assignments; and work in a fast-paced environment comfortably.
Strong attention to detail, outstanding verbal and written communication skills, the ability to multi-task and prioritize, excellent concentration, an aptitude and appreciation for systems and processes, and proficiency with Microsoft Office are necessary. Prior experience with databases is strongly preferred. Candidate must be a quick learner and be resourceful, extremely organized, proactive, and a strong team player. An interest in children’s trade publishing and contracts and rights specifically is strongly preferred.
This is a full-time position based in our Somerville, MA office (hybrid work arrangements will soon be available for eligible roles). A comprehensive benefits package is offered including medical, dental, life and LTD insurance; flexible spending, voluntary supplemental insurance, and 401k plan participation; generous paid time off and much more! If you wish to be considered for this opportunity, please forward a resume and cover letter, in Word or PDF format to careers@candlewick.com.
Candlewick Press is an equal opportunity employer. Every qualified applicant will receive consideration for employment without regard to race, color, religion, national origin, age, sex, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local law. We are committed to this principle and to providing a safe and supportive work environment.