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P260015 - Department Administrator - Jacobs School of Medicine and Biomedical Sciences

University at Buffalo Human Resources
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Position Summary:   

The Jacobs School of Medicine and Biomedical Sciences is seeking candidates for the Department Administrator role. The Department Administrator plays a vital role in coordinating all administrative activities for the department. This position manages a broad range of responsibilities for the department—including Finance, Human Resources, and additional operational support to ensure the department runs smoothly and effectively. The Department Administrator serves as a key partner to the Department Chair, faculty, and staff, and serves as a liaison to the Office of Resource Management. In this position, you will:

 

  • Develop, monitor, and manage departmental budgets; oversee expenditures; and prepare comprehensive monthly and annual financial reports for departmental and school leadership.
  • Manage financial transactions, reimbursements, and procurement processes using university systems (e.g., ShopBlue, Concur).
  • Prepare and process all personnel transactions, including faculty appointments, promotions, and tenure dossiers.
  • Serve as the department’s HR recruitment specialist by coordinating staff and faculty searches, managing candidate outreach, and guiding each stage of the hiring process.
  • Provide broad administrative and academic support, which may include course scheduling, overseeing departmental communications, and coordination of departmental events.


Learn more:

 

 

Minimum Qualifications: 

  • Bachelor’s degree with 2 years of experience

 

 

Preferred Qualifications:

  • Working knowledge of SUNY and State policies and procedures
  • Familiarity with UB systems (SIRI, ShopBlue, ePTF, UB Jobs, etc.)

 

 

FTE:  1.0

 

University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.