Internship at Construction Company - Project Management and Adminstration

We offer hours/credits towards your internship. Let us know what program you are in and we will put together a plan to help you gain the experience you need.  Interns must be reliable, trustworthy, and professional. Most of the work will be assisting General Contractors.

This Internship is offered in two ways

1- Unpaid Internship does not require US work authorization

2- Paid Internship eligible for hire.

INTERNSHIP IS AS LONG AS YOU NEED IT. START NOW AND MOVE INTO A HIRED POSITION. OPEN TO ALL PROGRAMS. YOU DO NOT NEED TO BE IN THE CONSTRUCTION, ARCHITECTURE, ENGINEERING PROGRAMS, ACCOUNTING PROGRAMS.

SUBMIT YOUR INTEREST NOW BY FILLING IN THIS APPLICATION:

https://forms.gle/k7JxrJApHrBVZymW8

Nature of Work

The intern will be is responsible for efficient and accurate control and data management of project documents and construction related documents. Assists and supports project management and operations team with the processing of all government-required submittals for various projects and project documents.

Essential Duties and Responsibilities (Including, but not limited to):

• Distributes submittals after Project Engineer (PE) / Project Manager (PM) review
• Creates and updates submittal register
• Documents, organizes, controls, processes, records, distributes, and project documentation (correspondence, RFI’s, submittals, directives, contract documents, and other technical data)
• Provides on-going assistance with data entry, document maintenance, filing, copying, and documentation, accurate and efficient document control, assistance to users in capturing and locating electronic information, and routine administrative support to project team (including correspondence preparation and meeting scheduling)
• Remains in contact with office leadership to provide updates on project timeline
• Serves as a resource for others in the department at times to fulfill their assignments, develop, and improve services
• Establishes, develops, and implements documents / data solutions with a primary focus on document control and records management
• Processes one or more document types through all procedural steps with well-defined procedures and guidelines
• Gathers daily project synopses from all members of the team, and ensures reports are completed and submitted daily with thorough information
• Verify that pre-established document control requirements are satisfactorily met through the duration of the project
• Produce and submit monthly exposure reports
• Receives tasks and monitors all documents using a standard document management file to register documents, maintain databases, produce logs, transmittals, and other reports as required
• Enters data and produces reports using standard office automation specific computer applications
• Reviews, processes, initiates and replies to routine incoming and outgoing correspondence related to the area of responsibility
• Maintains the subcontractor submittal files consisting of shop drawings, samples, product data, that the subcontractor submits for approval
• Establishes, develops, and maintains testing log for all spec required tests
• Establishes and maintains Definable Feature of Work dates, to include AHA submission, preparatory meeting and initial inspections
• File and maintain written records along with creating electronic copies for records
• Records and updates meeting minutes for the various site meetings
• Verifies retention requirements, arranges document cataloging, packing, and long-term storage or disposal of appropriate documents at the time of closeout
• Ensure all drawing documents are boxed up and stored when job comes to a close
• Exercises initiative or, as directed, performs additional duties to meet the needs of the organization

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Additional Qualifications

• Knowledge of Microsoft Word and Excel
• Ability to read and interpret construction drawings and plans (preferred, but not required)
• Ability to write routine reports and correspondence
• Demonstrates self-motivation, maturity, and interpersonal skills
• Ability to communicate well, both verbally and in writing
• Strong working knowledge of basic office equipment
• Highly organized